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71 St John Street, Launceston, TAS, 7250
Mon to Fri 9.00 am to 5.00 pm
03 6331 5500
info@sproal.au
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Conveyancing
Buying
Selling
Title transfers
About us
Helpful info
Blog
FAQ
Glossary of terms
Suggested contacts
Duty Concessions
Our Costs
Contact Us
Compliance Report for LTO Purposes
(Internal use only)
Please enter the six-digit matter number
*
6
characters left
Person acting (file owner)
*
Select an option
Angie
Barry
Jack
Jon
Penny
Ryan
Torey
Other/unknown
Matter type
Select an option
Purchase
Sale
Other
Registry Instrument or other Document
*
Verification of ID
Client capacity
Select an option
Individual
Director or secretary for company
Power of Attorney
Executor
Individual as trustee for a trust
Company as trustee for a trust
Verification of identity (VOI) completed?
*
Yes
Method of VOI
Applying the Verification of Identity Standard - face to face
Face to face at Sproal office - reasonable steps
InfoTrackID - reasonable steps
Auspost - reasonable steps
Combination, see notes
Other, see notes
Minimum Document requirements
Select an option
Category 1 Minimum Documents
Category 2 Minimum Documents
Category 3 Minimum Documents
Category 4 Minimum Documents
Category 5 Minimum Documents
Category 6 Minimum Documents
Identifier Declarations or statutory declarations relied upon - see enclosed
Copies of VOI documents saved to LEAP?
Yes
List the Documents and evidence relied upon for the purposes of undertaking VOI
Australian passport
Australian driver licence
Marriage certificate
Photo card
Change of name certificate
Full birth certificate
Citizenship certificate
Centrelink card
Another form of government issued photographic identity document
Identifier Declaration
Other, see comments
VOI for companies
Confirmed the existence of the company
Verified the identity of persons signing and giving instructions for the company
VOI for individuals acting as attorney (under POA)
Verified the identity of individuals appointed as attorney to sign for the client.
Verified the power of the attorney to deal with the property.
VOI for trustee(s) of a trust
Confirmed the existence of the trust (obtained copies of all trust deeds)
Verified the power of the trustee to deal with the property
VOI notes as to reasonable steps, if applicable
Verification of Right to Deal
Verification of right to deal completed?
*
Yes
Evidence reviewed (tick all that apply)
Title search (essential)
Contract for Sale
Current rates notice
Current land tax notice
Recent power bill
Recent internet/phone bill
Insurance policy
The mortgage granted by the mortgagor
Loan documentation
If we acted when property was acquired, reviewed file to check whether held in capacity of trustee
Copy of registered transfer from when property was acquired (essential if we did not act at the time)
Bankruptcy search(es) for all individual registered proprietors if we act for transferor
Other, note below
Verification that the Client is a legal person (essential)
Evidence reviewed (tick all that apply) - sale
Title search (essential)
Bankruptcy search(es) for all individual registered proprietors (essential)
If we acted when property was acquired, reviewed file to check whether held in capacity of trustee
Copy of registered transfer from when property was acquired (essential if we did not act at the time)
Contract for Sale
Current rates notice
Current land tax notice
Current TasWater notice
Recent power bill
Recent internet/phone bill
Insurance policy
Other, note below
Evidence reviewed (tick all that apply) - purchase
Contract for Sale
Loan documentation
We have acted for client(s) previously
Deposit receipt
Other, note below
Proof of funding provided eg receipt showing transfer of settlement funds from an account in their name
Written details of the steps taken to verify the right to deal of the Client(s) and any additional documents received, if applicable
Evidence that the Person undertaking Verification of Right to Deal on behalf of the Subscriber is authorised to do so
*
Yes - enclosed
Client Authorisation
Copy of appropriate current version Client Authorisation Form used, completed prior to the signing of any Registry Instruments and / or other Documents
*
Yes - enclosed
How the Client Authorisation Form was completed
Select an option
In-person
InfoTrack
Docusign
Adobesign
Email
Post
When the Client Authorisation Form was completed
Select an option
Before VOI
Same time as VOI
Same time as VOI but different method to VOI
After VOI
Authority type
Select an option
Specific to sale or purchase
Standing
Batch
If there is an expiry date, have you diarised the date and made a note on the LEAP card?
Yes
No expiry date specified
Written details of the steps taken (including timing of the steps) to verify the authority of each Person entering into the Client Authorisation on behalf of a Client
Select an option
Client(s) completed Client Authorisation Form at the same time as VOI
Client Authorisation Form was sent to known email addresses for client(s) for electronic signing
Client Authorisation Form was signing in person at the office
Client Authorisation Form was sent to known postal addresses for client(s)
Other, see comments
Evidence that the signatory signing the Client Authorisation Form on behalf of the Representative has been authorised to do so
*
Yes - enclosed
List the Documents and evidence relied upon for the purposes of undertaking Client Authorisation
Signed Client Authorisation Form
Other, see comments
Additional notes (optional)
Comments/notes
I certify that the Documents and / or information provided in accordance with this Record of Compliance are to the Subscriber's knowledge, information and belief correct, complete and not false or misleading.
*
Capacity
Director
I am the person acting - legal practitioner
I am the person acting - conveyancing clerk
I am a duly authorised employee assisting the person acting
Leave this field blank
Submit